Written accounts of your work health and safety activities, near misses and incidents are important records for your business. Document what you’re doing to maintain and improve your work health and safety. Recording your work health and safety activities helps you monitor the performance of your business and meet your legal requirements.

Employer responsibilities

You will need to keep records for:

  • all notifiable incidents
  • all hazardous substances / chemicals with a hazardous substance register and an asbestos register (if these are in your workplace)
  • plant registration documents
  • tests and inspection reports for items of plant.

It’s also useful to keep records of:

These records can help demonstrate what you have done to manage safety in your workplace. This can be important if an incident occurs requiring investigation.

Worker responsibilities

Workers need to:

  • actively participate in induction and training
  • report safety issues.

WHS checklist

Check the safety of your business by completing our work health and safety checklist to identify hazards at your workplace and determine which areas you may want to start with for improvement.

Example: Keeping records checklist
 AlwaysSometimesNever
Induction records are kept for five years from the date of the last entry    
Worker training records are kept    
You maintain a hazard and risk register   
You maintain a hazardous substance register   
You maintain an asbestos register in which details are kept and is easily accessible    
Testing, inspection and maintenance records of machinery and equipment are kept    
Records are kept of safety issues and incidents    
Are all reported safety issues and incidents actioned    
Do you keep the required records and monitor your safety performance?